Privacy Policy
Data protection is of particularly high importance to us. The use of our websites is generally possible without providing any personal data. However, if a data subject wishes to use specific services on our website, the processing of personal data may become necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, email address, or phone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in compliance with the applicable national data protection regulations. Through this privacy policy, we would like to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, affected individuals are informed about their rights through this privacy policy.
As the data controller, we have implemented numerous technical and organizational measures to ensure the most seamless protection of the personal data processed through this website. Nevertheless, internet-based data transmissions can fundamentally have security gaps, so absolute protection cannot be guaranteed. For this reason, it is up to each affected person to transmit personal data to us through alternative means, such as by phone.
1. Definitions
Our privacy policy is based on the terminology used by the European legislator when adopting the General Data Protection Regulation (GDPR). Our privacy policy is intended to be easily readable and understandable for both the public and our customers and business partners. To ensure this, we would like to explain the terminology used in advance.
In this privacy policy, we use the following terms, among others:
A) personal data
Personal data is any information that relates to an identified or identifiable natural person (hereinafter referred to as "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more specific characteristics that express the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
B) affected person
Affected person is any identified or identifiable natural person whose personal data is processed by the data controller.
C) Processing
Processing is any operation or set of operations performed with or without the help of automated procedures in connection with personal data, such as the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of provision, alignment or combination, restriction, deletion or destruction.
D) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting its future processing.
E) Profiling
Profiling is any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects regarding the work performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or changes of location of this natural person.
F) Pseudonymization
Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data cannot be assigned to an identified or identifiable natural person.
G) Controller or data controller
Controller or the person responsible for processing is the natural or legal person, authority, institution, or other entity that alone or jointly with others decides on the purposes and means of processing personal data. If the purposes and means of this processing are specified by Union law or the law of the Member States, the controller or the specific criteria for their designation may be provided for by Union law or the law of the Member States.
H) Processor
A processor is a natural or legal person, authority, institution, or other entity that processes personal data on behalf of the controller.
I) Recipient
The recipient is a natural or legal person, authority, institution, or other entity to whom personal data is disclosed, regardless of whether it is a third party or not. Authorities that may receive personal data in the context of a specific investigation mandate under Union law or the law of the Member States are not considered recipients.
J) Third
A third party is a natural or legal person, authority, institution, or other entity outside of the affected person, the controller, the processor, and the persons who are authorized to process personal data under the direct responsibility of the controller or the processor.
K) Consent
Consent is any voluntary declaration made by the data subject in an informed and unambiguous manner for a specific case, in the form of a statement or any other clear affirmative action, through which the data subject indicates that they agree to the processing of their personal data.
2. Name and address of the data controller
Responsible under the General Data Protection Regulation, other applicable data protection laws in the member states of the European Union, and other provisions with data protection legal character is:
PK Events & More
Philip Kaiser
Langenberger Str. 155
33397 Rietberg
Phone: 0177 / 38 71 198
E-Mail: info@pk-events-more.de
3. Collection of general data and information
Our website collects a series of general data and information with each access to the website by an affected person or an automated system. This general data and information are stored in the server's log files. The following can be collected: (1) the types and versions of browsers used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the subpages that are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) other similar data and information that serve to prevent dangers in the event of attacks on our information technology systems.
When using this general data and information, we do not draw any conclusions about the affected person. This information is needed to (1) correctly deliver the content of our website, (2) optimize the content of our website as well as the advertising for it, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the necessary information for prosecution in the event of a cyberattack. These anonymously collected data and information are therefore evaluated by us on the one hand statistically and further with the aim of increasing data protection and data security in our company, ultimately to ensure an optimal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from all personal data provided by an affected person.
4. Contact option via the website
Our website contains information due to legal requirements that enables quick electronic contact with our company as well as direct communication with us, which also includes a general address for so-called electronic mail (email address). If a data subject contacts the person responsible for processing via email or through a contact form, the personal data transmitted by the data subject will be automatically stored. Such personal data provided voluntarily by a data subject to the person responsible for processing will be stored for the purpose of processing or contacting the data subject. There will be no transfer of this personal data to third parties.
5. Routine deletion and blocking of personal data
The data controller processes and stores personal data of the data subject only for the period necessary to achieve the storage purpose or as provided by the European directive and regulation issuer or another legislator in laws or regulations to which the data controller is subject.
If the purpose of storage ceases to apply or a storage period prescribed by the European directive and regulation issuer or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with legal regulations.
6. Rights of the data subject
A) Right to Confirmation
Every affected person has the right granted by the European directive and regulation issuer to request confirmation from the data controller as to whether personal data concerning them is being processed. If an affected person wishes to exercise this right to confirmation, they can contact an employee of the data controller at any time.
B) Right to information
Every person affected by the processing of personal data has the right granted by the European legislator to obtain, at any time and free of charge, information from the controller about the personal data concerning them and a copy of this information. Furthermore, the European legislator has granted the affected person access to the following information: - the purposes of processing - the categories of personal data being processed - the recipients or categories of recipients to whom the personal data have been disclosed or will be disclosed, particularly in the case of recipients in third countries or international organizations - if possible, the planned duration for which the personal data will be stored, or, if that is not possible, the criteria for determining that duration - the existence of a right to rectification or erasure of personal data concerning them or to restriction of processing by the controller or a right to object to this processing - the existence of a right to lodge a complaint with a supervisory authority - if the personal data are not collected from the affected person: all available information about the source of the data - the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) GDPR and — at least in these cases — meaningful information about the logic involved as well as the significance and the intended consequences of such processing for the affected person. Furthermore, the affected person has the right to know whether personal data have been transferred to a third country or to an international organization. If this is the case, the affected person also has the right to obtain information about the appropriate safeguards in connection with the transfer. If an affected person wishes to exercise this right to information, they can contact an employee of the controller responsible for the processing at any time.
C) Right to rectification
Every person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning them. Furthermore, the affected person has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data — also by means of an additional declaration.
If an affected person wishes to exercise this right to rectification, they can contact an employee of the data controller responsible for processing at any time.
D) Right to Deletion (Right to be Forgotten)
Every person affected by the processing of personal data has the right granted by the European legislator to request from the controller that the personal data concerning them be deleted without delay, provided that one of the following reasons applies and as long as the processing is not necessary: - The personal data were collected for such purposes or processed in any other way for which they are no longer necessary. - The affected person withdraws their consent on which the processing was based according to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR, and there is no other legal basis for the processing. - The affected person objects to the processing according to Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or the affected person objects to the processing according to Art. 21 para. 2 GDPR. - The personal data have been processed unlawfully. - The deletion of the personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the controller is subject. - The personal data were collected in relation to offered services of the information society according to Art. 8 para. 1 GDPR.
If one of the above-mentioned reasons applies and a data subject wishes to request the deletion of personal data stored with us, they can contact an employee of the data controller at any time. We will ensure that the deletion request is fulfilled without delay.
If we have made personal data public and we are obliged as the controller to delete the personal data in accordance with Article 17(1) GDPR, we will take appropriate measures, taking into account the available technology and the implementation costs, including technical measures, to inform other controllers processing the published personal data that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data, as long as the processing is not necessary. Our employee will take the necessary actions on a case-by-case basis.
E) Right to restriction of processing
Every person affected by the processing of personal data has the right granted by the European legislator to request the restriction of processing from the controller if one of the following conditions is met: - The accuracy of the personal data is contested by the data subject for a duration that allows the controller to verify the accuracy of the personal data. - The processing is unlawful, the data subject opposes the deletion of the personal data and instead requests the restriction of the use of the personal data. - The controller no longer needs the personal data for the purposes of processing, but the data subject needs it for the assertion, exercise, or defense of legal claims. - The data subject has lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR, and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.
If one of the above-mentioned conditions is met and a data subject wishes to request the restriction of personal data stored with us, they can contact a staff member of the data controller at any time. Our staff member will initiate the restriction of processing.
F) Right to data portability
Every person affected by the processing of personal data has the right granted by the European legislator to receive the personal data concerning them, which has been provided by the affected person to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit these data to another controller without hindrance from the controller to whom the personal data has been provided, provided that the processing is based on consent in accordance with Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR or on a contract in accordance with Art. 6 para. 1 letter b GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, the data subject has the right, when exercising their right to data portability according to Article 20(1) GDPR, to obtain that the personal data be transmitted directly from one controller to another, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not adversely affected.
To assert the right to data portability, the affected person can contact one of our employees at any time.
G) Right to object
Every person affected by the processing of personal data has the right granted by the European legislator to object at any time to the processing of personal data concerning them, based on Article 6(1)(e) or (f) of the GDPR, for reasons related to their particular situation. This also applies to profiling based on these provisions.
We will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject, or the processing is necessary for the establishment, exercise, or defense of legal claims.
If we process personal data to conduct direct advertising, the data subject has the right to object at any time to the processing of personal data for the purposes of such advertising. This also applies to profiling, insofar as it is related to such direct advertising. If the data subject objects to us regarding the processing for the purposes of direct advertising, we will no longer process the personal data for these purposes.
In addition, the affected person has the right to object to the processing of personal data concerning them for scientific or historical research purposes or for statistical purposes in accordance with Article 89(1) of the GDPR, for reasons arising from their particular situation, unless such processing is necessary for the performance of a task carried out in the public interest.
To exercise the right to object, the affected person can contact any of our employees directly. The affected person is also free to exercise their right to object in connection with the use of services of the information society, regardless of Directive 2002/58/EC, using automated procedures that involve technical specifications.
H) Automated decisions in individual cases including profiling Every person affected by the processing of personal data has the right granted by the European directive and regulation maker not to be subjected to a decision based solely on automated processing — including profiling — that has legal effects concerning them or significantly affects them in a similar way, unless the decision (1) is necessary for the conclusion or performance of a contract between the affected person and the controller, or (2) is permissible under Union or Member State law to which the controller is subject, and such laws provide for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the affected person, or (3) is based on the explicit consent of the affected person.
If the decision (1) is necessary for the conclusion or fulfillment of a contract between the data subject and the controller, or (2) is made with the explicit consent of the data subject, we take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which at a minimum includes the right to obtain intervention from the controller, to present their own viewpoint, and to contest the decision.
If the affected person wishes to assert rights regarding automated decisions, they can contact an employee of the data controller responsible for processing at any time.
H) Automated decisions in individual cases including profiling
Every person affected by the processing of personal data has the right granted by the European legislator not to be subject to a decision based solely on automated processing — including profiling — that produces legal effects concerning them or similarly significantly affects them, unless the decision (1) is necessary for the conclusion or performance of a contract between the affected person and the controller, or (2) is permissible under Union or Member State law to which the controller is subject, and such law provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the affected person, or (3) is based on the explicit consent of the affected person.
If the decision (1) is necessary for the conclusion or fulfillment of a contract between the data subject and the controller, or (2) is made with the explicit consent of the data subject, we take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which at a minimum includes the right to obtain intervention from the controller, to express their own point of view, and to contest the decision.
If the affected person wishes to assert rights regarding automated decisions, they can contact an employee of the data controller at any time.
I) Right to withdraw a data protection consent
Every person affected by the processing of personal data has the right granted by the European legislator to withdraw consent to the processing of personal data at any time.
If the affected person wishes to assert their right to withdraw consent, they can contact an employee of the data controller responsible for processing at any time.
7. Legal basis for processing
Art. 6 I lit. a GDPR serves as the legal basis for processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the fulfillment of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or benefits, the processing is based on Art. 6 I lit. b GDPR. The same applies to processing operations that are necessary for the execution of pre-contractual measures, such as in cases of inquiries regarding our products or services. If our company is subject to a legal obligation that requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and, as a result, their name, age, health insurance data, or other vital information had to be shared with a doctor, a hospital, or other third parties. In that case, the processing would be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. This legal basis applies to processing operations that are not covered by any of the aforementioned legal bases if the processing is necessary for the protection of a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not override those interests. Such processing operations are particularly permitted to us because they were specifically mentioned by the European legislator. He took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).
8. Legitimate interests in the processing pursued by the controller or a third party
If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the conduct of our business for the benefit of the well-being of all our employees and our shareholders.
9. Duration for which personal data will be stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After the expiration of the period, the corresponding data will be routinely deleted, unless they are no longer required for the fulfillment of the contract or the initiation of the contract.
10. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision.
We inform you that the provision of personal data is partially required by law (e.g., tax regulations) or may also arise from contractual agreements (e.g., information about the contracting party). In some cases, it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must then be processed by us. The data subject is, for example, obliged to provide us with personal data when our company enters into a contract with them. A failure to provide the personal data would result in the contract with the data subject not being concluded. Before providing personal data, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of personal data is legally or contractually required or necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what consequences the non-provision of the personal data would have.
11. Existence of automated decision-making
As a responsible company, we refrain from automatic decision-making or profiling.
